Administrative Assistant

People Place & Partners a.s. Published: November 14, 2017
Location
Hálkova 2, Czech Republic
Job Type

Description

THE EMPLOYER

We work with a Fortune 300 corporation, a world leader in business consulting in the fields of Finance, Telecommunications and Informatics, holding operation centers in more than 50 countries worldwide across a wide range of business disciplines. The support operations center in Prague employs well over 700 team members across various business segments, support services, and internal operations.

POSITION SUMMARY

The Document Imaging team is part of the wider Operational Excellence team taking care of document imaging operations, such as archiving of hard and/or soft copies of documents that are shared by the Accounts Payable, Inter-company and HR teams.

YOUR RESPONSIBILITIES

  • Archiving of hard and/or soft copies for Accounts Payable, Inter-company and HR teams
  • Coordinating archiving services provided by external company
  • Managing the configuration and implementation of Filenet, and associated systems
  • Assisting senior management with transition to the shared services model, as well as cooperation with Process Owners to ensure smooth migrations
  • Assisting with the maintenance of hardware and software
  • Assisting with system changes globally
  • Identifying possible process gaps and errors
  • Defining system solutions and improvements
  • Proposing solutions and identifying opportunities for process improvements
  • Ensuring compliance with EU legislations & SOX standards
  • Cooperating with other teams and coordinating process documentation

OUR REQUIREMENTS

  • Experience in a similar position within an international Shared Service Centre
  • The ability to work independently and as part of a team
  • Pro-active, with strong analytical & technical skills
  • Communicative knowledge of English
  • The ability to prioritize, multi-task, and work under pressure

THE OFFER

  • Extensive corporate benefits package
  • International working environment
  • All relevant training and coaching for your continuous professional growth
  • Accessible and supportive management
  • Free refreshments in the workplace
  • Social events and team building activities
  • State of the art office building in centric part of Prague
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